Fundraising

Administrative Procedure: 520

FUNDRAISING

Background

The District recognizes that staff, parent groups or students may wish to raise funds for school or charitable purposes. The purpose of this administrative procedure is to provide guidelines on fundraising activities undertaken either by students, schools or in conjunction with Parent Advisory Councils, and to establish principles of accountability.

Procedures

1. Fundraising which would reasonably be interpreted as being done under school auspices must have the prior approval of the Principal or, in the case of a District-wide activity, the Superintendent or designate.
2. Approval for fund raising activities will be based upon the following criteria:
2.1 Funds/donations will be used for worthwhile, stated purposes. Qualifying expenditures include raising money to support student participation in field trips or sporting competitions, build new playgrounds and provide gift hampers for families in need. Non-qualifying expenditures include collecting funds and/or items for staff gifts or events (e.g. retirement, parental leave, pro-D etc.) and building a large reserve of uncommitted school funds
2.2 The fundraising activities will be properly supervised. Students wishing to fundraise will have a staff sponsor;
2.3 Participation by students, teachers and parents in fundraising activities will be voluntary.
2.4 Necessary permits, licenses, and insurance coverage will be obtained;
2.5 No undue intrusion will exist on instructional, student or staff time;
2.6 Methods of fundraising will be of an appropriate nature to support a safe and caring school environment.
2.7 Methods of fundraising will not impose unduly on the generosity of local businesses and the public.
2.8 Care will be taken in choosing the kinds of fundraising activities to avoid implied commercial or political endorsement by the school district. Activities shall be legal, ethical and avoid controversial products or services (no smoking, vaping or alcohol-related products or services)
2.9 Funds raised are to be expended for the purpose for which they were raised.
2.10 Funds raised should be deposited through the school and paid to the agreed person/organization through the school.
2.11 School accounts may be reviewed at any time by the Secretary-Treasurer, the Secretary-Treasurer’s designate, or by an auditor appointed by the Secretary-Treasurer.
2.12 No undue risk is placed on the school district through fundraising activities.

Reference: Sections 8, 20, 22, 23, 65, 85 School Act

Administrative Procedure 216
STUDENT CHARITABLE ACTIVITY

Background

Student involvement with and a knowledge of the services performed by humanitarian agencies can contribute to the District’s objectives.
However, care must be exercised to ensure that such charitable efforts:
• Are consistent with effective use of instructional time and effort;
• Avoid embarrassment or undue pressure for students to participate;
• Maintain the dignity of all involved;
• Are of an appropriate nature to support a caring and safe school environment;
• Are not political, unethical or controversial in nature;
• Share a positive community story

Procedures

1. Student charitable activity shall be voluntary, is to be limited and shall be subject to the Principal’s approval.
2. The charitable activity will be properly supervised. Students wishing to engage in charitable endeavours at school will have a staff sponsor.
3. Any funds raised should be deposited through the school and paid to the agreed humanitarian organization through the school.
Reference: Section 17, 20, 22, 65, 85 School Act
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Revised: December 2024