Administrative Procedure: 185
RETENTION AND DISPOSAL OF DOCUMENTS
Background
A records management program will be maintained to provide control over the quality and quantity of information produced by the District, from its creation until its disposal, for legal, fiscal and historical purposes. Proper custody, storage and disposal of records shall comply with statutory requirements.
Federal and provincial statutes require varying retention periods for different financial and related records.
Procedures
1. The District shall maintain a schedule which specifies the length of time that important documents used in the school system shall be retained.
2. Retention periods shall be determined on the basis of:
2.1 Legal requirements.
2.2 Usefulness for operational, historical or statistical purposes.
2.3 Storage minimization.
Reference: Sections 22, 23, 65, 85 School Act
Document Disposal Act
Freedom of Information and Protection of Privacy Act
Appendix
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Procedure 185